Organizing Email - You Have 10,000 Emails!

Organizing email is essential with pretty much all communication these days happening via email. Whether it’s at work or at home, it’s perhaps no surprise that many email accounts look like a fuddled mess and need serious organizing. Inboxes are full to bursting, trash folders remain full of old and useless information, and important emails (like receipts from online shopping, or an appointment) are lost in the maze that is your email account.

But it doesn’t need to be this way – after all, do you leave your house in a cluttered mess and hope to find what you’re looking for when you need it by trial and error? Of course you don’t, and you should treat your email the same. So, take a little time out, and organize your email folder so that it makes for a far easier tool to navigate.

Incoming Mail

• Create easy to manage folders. Instead of just leaving all your incoming mail in your Inbox, set up folders that are relevant to certain email categories, such as - Inbox, To Follow Up, To Read, To Do, etc. Okay, so they’re pretty obvious examples, but you get the picture.
• Use your Spam filter to stop unwanted messages clogging up your Inbox. This is easy to do, and is found in your Email Settings page.

Outgoing Mail

• Set up a customized response to certain emails. This works in the same way that an automated response does when you’re on vacation works – you simply set up your email to recognize when an email arrives from a certain address, and it will reply with your pre-scripted text.
• File your Sent Messages just as you would your incoming mail. This may seem a further waste of space, but by keeping a copy of sent email, it can save you a lot of trouble later on, especially if it’s payment for a product, or a reply to an important email.

By organizing email in this way, you’ll be surprised at the difference it makes to how much quicker you can read your messages (or at least the ones you should be reading). If you’re not too great at doing this yourself, there are a whole host of companies online that can supply software for pretty much any email client, and make the task all that much easier.

No matter whether you’re using a home email account like Yahoo or Hotmail, or a work account via Outlook or similar, keeping your emails organized will help you manage your time better, and in the long run that will give you more free time to spend doing the things you really want to do.



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